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1. Introduction
At MC Herbs, we value your privacy and are committed to safeguarding your personal information. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you sign up for and participate in our Midwife Program. By enrolling in the Program, you consent to the collection and use of your data as described in this policy.
We adhere to global privacy laws, including the General Data Protection Regulation (GDPR) for EU residents, the California Consumer Privacy Act (CCPA) for California residents, and any other relevant data protection laws. Your data privacy is crucial, and we are committed to transparency and security.
2. Information We Collect
We collect several types of personal data from you when you sign up for our Midwife Program. This data is used to create and manage your affiliate account, process payments, and communicate with you regarding your participation.
2.1 Personal Identification Information:
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Full Name: To identify you and personalize communication.
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Email Address: For sending transactional and promotional emails regarding your affiliate account, commissions, and program updates.
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Phone Number: (Optional) Used for urgent communication or customer support.
2.2 Business and Professional Information:
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Practice Name: Tied to your affiliate account for tracking commissions and promotional purposes.
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Website URL or Social Media Handles: (Optional) This helps us assess how you’ll promote our products and tailor the marketing strategy for you.
2.3 Payment Information:
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PayPal Email Address or Bank Account Details: Required to process commission payments.
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Payment History: We track your commissions and payment history for financial transparency and tax reporting.
2.4 Tax and Financial Information:
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Tax Identification Number (TIN) or Social Security Number (SSN): For affiliates who earn above a taxable threshold, this information is required for legal tax reporting.
2.5 Affiliate Tracking Information:
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Affiliate Link and Sales Data: We track your sales and the performance of your unique affiliate link to calculate commissions.
2.6 Technical Data:
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IP Address: To prevent fraud and ensure the proper functioning of our system.
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Device Information: Including browser type, operating system, and device information to enhance user experience and troubleshoot issues.
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Cookies and Usage Data: We use cookies for tracking affiliate performance, website usage, and providing a personalized experience.
3. How We Use Your Information
We use the personal information collected for several key purposes related to the Midwife Program:
3.1 Affiliate Program Management:
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To create and manage your affiliate account, assign your unique affiliate link, track referrals, and calculate commissions.
3.2 Communication:
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Transactional Emails: Sending you essential information such as registration confirmation, program updates, commission payouts, and product updates.
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Marketing Communications: If you opt-in, we will send marketing materials about new products, promotions, and affiliate opportunities. You can unsubscribe at any time.
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Customer Support: For resolving issues or providing help related to your affiliate account.
3.3 Payment Processing:
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To process commission payments, we use your payment information to ensure timely payouts via PayPal or bank transfer.
3.4 Legal Compliance and Reporting:
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We process your tax and financial information to comply with legal obligations, including tax reporting and regulatory compliance. This includes providing required tax documents to authorities.
3.5 Data Analysis and Program Improvement:
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We analyze the data to improve the program’s effectiveness, offer personalized support, and enhance our marketing strategies.
3.6 Fraud Prevention:
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We use IP addresses, device information, and cookies to detect and prevent fraudulent activity and ensure the integrity of the system.
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal data to third parties. However, we may share your information with trusted third-party service providers in the following cases:
4.1 Payment Processors:
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We may share your payment details with third-party payment processors (e.g., PayPal, Stripe) to facilitate commission payouts. These processors are required to keep your data secure.
4.2 Service Providers:
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We may share your data with vendors who assist in the operation of the Midwife Program. This includes website hosting, email marketing, and analytics providers, who are contractually obligated to safeguard your data.
4.3 Legal Obligations:
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We may disclose your information to law enforcement, regulatory authorities, or other third parties when required by law, such as in response to a subpoena or to comply with financial reporting obligations.
4.4 Business Transfers:
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In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the transaction. We will notify you if such changes occur.
5. Data Security and Protection
We take all reasonable measures to protect your personal data from unauthorized access, alteration, or destruction. Our security practices include:
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Encryption: We use SSL encryption to secure all sensitive information transmitted through our website and payment systems.
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Access Control: Only authorized personnel have access to your personal information. We maintain strict access controls and regularly review them.
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Secure Servers: Your personal information is stored in secure data centers protected by firewalls and other security technologies.
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Fraud Prevention: We implement fraud detection tools and techniques to prevent unauthorized activity in the Midwife Program.
6. Data Retention
We retain your personal information only as long as necessary for the purposes outlined in this Privacy Policy, including compliance with legal obligations and dispute resolution. After this period, we will securely delete or anonymize your data.
If you wish to request the deletion of your data, please contact us using the details below.
7. Your Rights
As a participant in the Midwife Program, you have the following rights regarding your personal data:
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Right to Access: You can request a copy of the data we hold about you.
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Right to Rectification: You can request the correction of inaccurate or incomplete data.
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Right to Erasure: You may request the deletion of your personal data, subject to legal retention requirements.
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Right to Restrict Processing: You can ask us to limit the processing of your data under certain conditions.
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Right to Data Portability: You can request to receive your data in a structured, commonly used format for transfer to another provider.
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Right to Withdraw Consent: You can withdraw consent for marketing emails at any time.
For any data-related requests, please contact us using the details provided below.
8. Cookies and Tracking Technologies
We use cookies and other tracking technologies to enhance your experience and track performance. Cookies help us remember your preferences and measure how you interact with our content.
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Cookies: Small files that are placed on your device to improve site performance and track user behavior.
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Tracking Pixels: These are used for email engagement tracking and affiliate link tracking. You can manage your cookie settings through your browser settings.
9. Changes to This Policy
We reserve the right to update this Privacy Policy from time to time. If significant changes are made, we will notify you via email or by posting the updated policy on our website. The revised policy will be effective immediately upon posting unless otherwise stated.